WORLDSymposium Support and Exhibitor Deadlines

List of Important Dates and Deadlines

July 1, 2019
Scientific Abstract Submission Open

August 1, 2019
Exhibit Prospectus and Support Opportunities Forms available by request

October 1, 2019
Scientific Abstract Submission Deadline

November 1, 2019
Late-breaking Abstract Submission Open

November 15, 2019

  • Deadline for Exhibitor Application, Unofficial Event Application, and Satellite Symposia Application for priority assignment.
  • Deadline for all payments for exhibit and support items. No refunds after this date.

December 1, 2019

  • Late-breaking abstract deadline.

December 13, 2019

  • Deadline to submit group housing reservations for sub-blocks of 10 or more hotel rooms.
  • Booth space assignments emailed and Exhibitor Services Kit/Manual available (online only).

December 16, 2019

  • Deadline for group housing pre-payment. No group housing refunds after this date.
  • All individuals must be registered for WORLDSymposium 2020 in order to reserve a hotel room at the Hyatt Regency Orlando.
  • Deadline to submit the following for review: program book advertisements, registration bag inserts, hotel door drops, satellite symposia materials and signage, and all other materials requiring review by WORLDSymposium.

January 10, 2020

  • Deadline to make housing reservations in official WORLDSymposium housing block (unless housing block sells out before this date).
  • Deadline for early registration. No registration refunds after this date.
  • Submit island or speciality booth diagrams for approval.
  • Register Exhibitor Appointed Contractors (EACs) and submit EAC insurance.
  • 50 word company description and product categories for inclusion in meeting website and mobile app.
  • Register exhibit booth staff.
  • Submit booth promotions and giveaways.

Sunday, February 9, 2020

  • Exhibitor registration and move-in 12:00-5:00PM
  • On-site registration opens 12:00-5:00PM

Monday, February 10, 2020

  • Exhibitor registration and move-in 8:00AM-3:00PM
  • Exhibit hall opens at 4:30PM (Opening Reception and 1st of three (3) Poster Sessions)

Tuesday, February 11, 2020

  • Exhibit hours 9:30AM-4:30PM
  • Poster Reception 4:30-6:30PM

Wednesday, February 12, 2020

  • Exhibit hours 9:30AM-4:30PM
  • Poster Reception 4:30-6:30PM
  • Exhibit hall closes at 6:30PM
  • Exhibit dismantling and move-out 6:30-10:00PM