WORLDSymposium Platform Speaker FAQs
- When will abstracts for WORLDSymposium 2023 be published or be made available to the public?
WORLDSymposium does not publish the full-text of the abstracts online; the full-text is available only from Elsevier for accepted abstracts submitted to WORLDSymposium prior to October 1, 2022, to be published in the February 2023 special “Lysosomes Issue” of Molecular Genetics and Metabolism (MGM). WORLDSymposium has no control over the Elsevier publication release dates. Registered attendees will receive an electronic copy of the program and full-text abstracts beginning on Tuesday, February 21, 2023. The program and abstracts become copyrighted and are only available to non-registrants through Els
It is the policy of WORLDSymposium to publish all abstracts with the list of authors exactly as the abstract was submitted to WORLDSymposium. The first author of the submitted abstract will be listed as the Platform Speaker (presenting author) on the Preliminary Program, Agenda, and Poster List.
- Are any presentation files (PPT) posted online?
Speaker presentation files (PPT) are not posted before, during or after the conference. Media or any others may contact the speaker directly to request a copy of a specific presentation file after WORLDSymposium 2023.
- Who will receive the platform (oral) notification and/or poster notification?
As stated in the abstract submission guidelines, all communications regarding platform and poster selection for WORLDSymposium 2023 will only be directed to the first author of the abstract.
ACCME guidelines require us to communicate directly with the first author for all decisions related to the agenda and platform speaker selection. We are unable to communicate any decisions regarding platform speaker selection or verification with anyone other than the first author. WORLDSymposium communications to the first author will clearly state “Only the first author of the abstract will receive this notification.” The first author may then share the notification as they deem appropriate.
- Is it required to submit my platform presentation ahead of time?
All presentation slides for WORLDSymposium 2023 must be submitted for review before the deadline of Monday, January 9, 2023 or sooner. Once presentations slides are approved by the WORLDSymposium Planning Team, notice of approval will be sent to presenting author. No changes to slides will be allowed once presentation slides have been approved and a recording is scheduled.
We are unable to approve CME/CE credit for any presentations which are not reviewed and approved prior to the scientific meeting. Any presenters who are unable to submit their presentations prior to the scientific meeting will be disqualified, and an alternate abstract presentation will be selected. Presentations from WORLDSymposium are not published in any format. There are ~65 presentations to review for ACCME compliance, which is why the slides are required in advance of the program. The review is a time-consuming process that needs to be well-documented in order to meet ACCME requirements.
Please be aware as you prepare the slides and recording that no corporate names, logos or brand names may be utilized anywhere in the slide content or format. The number of slides will be limited to 12-15 slides. WORLDSymposium 2023 requires PowerPoint slides be sized to the 16:9 aspect ratio. Click here to download more information about the 16:9 aspect ratio and how to format your PowerPoint file correctly. We hope this information is useful for you as you plan your presentation.
- A Press Agency, Media Company, or Other Agency has requested a copy of my presentation. What should I do?
We are aware that outside agencies have contacted some WORLDSymposium platform presenters to request copies of their presentations.
Please be aware that WORLDSymposium has NOT provided your email or contact information, and any contact from these agencies is UNAUTHORIZED. We understand some of these agents are using publicly posted contact information to reach out to platform speakers.
Do not provide your presentation to anyone other than the WORLDSymposium program team as required for the CME reviews. WORLDSymposium embargo policies are very clear. Any representative of the media who requests an advance copy of any WORLDSymposium presentation is in violation of the embargo policies, and press credentials for that agency will be revoked.
If you are contacted by anyone outside of WORLDSymposium to request a copy of your presentation prior to the conference, please do not respond to them, and notify Amber Brown at email@example.com immediately.
- Do I need to include a disclosure slide?
No, please do not include a disclosure slide this year. A disclosure for the presenting author will be shown on the big presentation screen as the speaker is walking up to the podium. The disclosure will be taken from the abstract submission system, from when you submitted your abstract. All disclosures have been approved by the accreditation provider.
- As a platform speaker, do I have to present a poster?
Platform speakers have the option of presenting a poster to allow the audience the opportunity to ask more in-depth questions about their platform presentation. You or one of your co-authors must present the poster at your assigned poster session. You will be assigned to a poster presentation session. A poster kiosk will not automatically be reserved for you. You must notify firstname.lastname@example.org if you wish to have a poster space reserved for your platform poster. All requests for poster space for platform speakers must be submitted NO LATER THAN December 20, 2022. All poster board assignments will be finalized at that time.
All poster presenters are required to submit an electronic version of their poster to be available to attendees throughout WORLDSymposium 2023. Details on ePoster submission will be sent to all first authors approximately one month prior to the start of WORLDSymposium 2023.
- What is the deadline to request a poster kiosk for my platform presentation?
All requests for poster space for platform speakers must be submitted NO LATER THAN December 20, 2022. All poster board assignments will be finalized at that time. All posters must be submitted electronically for presentation by December 20, 2022. Information about the ePoster submission process will be provided in December 2022.
- Are Late-breaking abstracts required to be presented in person (LIVE)?
All platform presenters and poster presenters must be able to present LIVE (in-person).
- I am unable to present. Can my colleague present for me?
Your request needs to be reviewed by the planning committee. Please submit your request to Amber via the contact form.
- Do I have to pay for my own registration?
Platform speakers are responsible for all of their own expenses, including registration. Register by January 13, 2023 to take advantage of early registration discounts.
- What is the deadline to submit my platform (oral) presentation?
All presentation slides for WORLDSymposium 2023 must be submitted for review before the deadline of Monday, January 9, 2023 or sooner. Once presentations slides are approved by the WORLDSymposium Planning Team, notice of approval will be sent to presenting author. No changes to slides will be allowed once presentation slides have been approved.
- Are we allowed to include our corporate logo in our presentation?
NO corporate logos, names, or branding of any kind are allowed in any presentation. If your presentation template includes your company’s name or logo, any trademarked drug names or logos, or any branding specific to your corporation (i.e. colors or any identifying images) you must use a different presentation template.
- Who do I contact if I have questions regarding my presentation?
Please submit your request to Amber via the contact form.
- Can I get an international letter of invitation?
Yes. Your meeting registration confirmation will include a link to generate a customized letter of invitation, which can be used when applying for a visa.
- What is your data protection policy?
Due to ACCME requirements, and the data protection of all presenters, all communications related to platform and/or ePoster presentations are kept strictly between the platform and/or ePoster presenter and the WORLDSymposium CME Programs team.
Any presentations submitted to WORLDSymposium for CME review are kept strictly confidential, and are not shared beyond the required CME review team. The presentations will not be available to WORLDSymposium attendees until the platform session is first presented, and then will be available “on-demand” on the virtual website until March 31, 2023, after which time the virtual platform will be shut down.
All submitted ePosters will be available starting on Wednesday, February 22, 2023, when the ePosters open, currently scheduled for 3:00 PM PST. ePosters will also available on the virtual platform until March 31, 2023.
Submitted abstracts will be available to all registered attendees starting on Tuesday, February 22, 2023. Submitted abstracts are available to the general public when Elsevier publishes the February issue of Molecular Genetics and Metabolism (MGM). WORLDSymposium staff have no control over the publication date, however, anyone may sign up with Elsevier for publication updates.
Presentations are not available to anyone other than the WORLDSymposium development team until the time the presentation is first presented live during the conference, and then the presentations are available “on-demand” to the registered attendees until March 31, 2023.
First authors are required to acknowledge that they are authorizing WORLDSymposium to provide their ePoster and/or presentation to the WORLDSymposium audience. If they choose not to authorize WORLDSymposium to provide their presentation, their presentation will be removed from the agenda and all databases.