WORLDSymposium Platform Speaker FAQs
- When will abstracts for WORLDSymposium 2021 be published or be made available to the public?
WORLDSymposium does not publish the full-text of the abstracts online; the full-text is available only from Elsevier. Accepted abstracts submitted to WORLDSymposium prior to October 1, 2020 will be published in the February 2021 special “Lysosomes Issue” of Molecular Genetics and Metabolism (MGM). Registered attendees will receive an electronic copy of the program and full-text abstracts via the WORLDSymposium 2021 virtual platform beginning on Sunday, February 7, 2021 at 8:00 AM EST, just prior to the opening of WORLDSymposium 2021. The program and abstracts become copyrighted and are only available to non-registrants through Elsevier.
It is the policy of WORLDSymposium to publish all abstracts with the list of authors exactly as the abstract was submitted to WORLDSymposium. The first author of the submitted abstract will be listed as the Platform Speaker (presenting author) on the Preliminary Program, Agenda, and Poster List.
- Are any presentation files (PPT) posted online?
Speaker presentation files (PPT) are not posted before, during or after the conference. Media or any others may contact the speaker directly to request a copy of a specific presentation file after WORLDSymposium 2021.
- Who will receive the platform (oral) notification and/or poster notification?
As stated in the abstract submission guidelines, all communications regarding platform and poster selection for WORLDSymposium 2021 will only be directed to the first author of the abstract.
ACCME guidelines require us to communicate directly with the first author for all decisions related to the agenda and platform speaker selection. We are unable to communicate any decisions regarding platform speaker selection or verification with anyone other than the first author. WORLDSymposium communications to the first author will clearly state “Only the first author of the abstract will receive this notification.” The first author may then share the notification as they deem appropriate.
- Is it required to submit my platform presentation ahead of time?
New this year, all presentations will be pre-recorded prior to the WORLDSymposium 2021 meeting. All presentation slides for WORLDSymposium 2021 must be submitted for review before the deadline of Monday, January 11, 2021 or sooner. Once presentations slides are approved by the WORLDSymposium Planning Team, notice of approval will be sent to presenting author. The WORLDSymposium AV team will contact the presenting author to schedule a recording time for the 12-minute presentation upon approval of slides. No changes to slides will be allowed once presentation slides have been approved and a recording is scheduled.
We are unable to approve CME/CE credit for any presentations which are not reviewed and approved prior to the scientific meeting. Any presenters who are unable to submit their presentations prior to the scientific meeting will be disqualified, and an alternate abstract presentation will be selected. Presentations from WORLDSymposium are not published in any format. There are ~65 presentations to review for ACCME compliance, which is why the slides are required in advance of the program. The review is a time-consuming process that needs to be well-documented in order to meet ACCME requirements.
Please be aware as you prepare the slides and recording that no corporate names, logos or brand names may be utilized anywhere in the slide content or format. The number of slides will be limited to 12-15 slides. WORLDSymposium 2021 requires PowerPoint slides be sized to the 16:9 aspect ratio. Click here to download more information about the 16:9 aspect ratio and how to format your PowerPoint file correctly. We hope this information is useful for you as you plan your presentation.
- A Press Agency, Media Company, or Other Agency has requested a copy of my presentation. What should I do?
We are aware that outside agencies have contacted some WORLDSymposium platform presenters to request copies of their presentations.
Please be aware that WORLDSymposium has NOT provided your email or contact information, and any contact from these agencies is UNAUTHORIZED. We understand some of these agents are using publicly posted contact information to reach out to platform speakers.
Do not provide your presentation to anyone other than the WORLDSymposium program team as required for the CME reviews. WORLDSymposium embargo policies are very clear. Any representative of the media who requests an advance copy of any WORLDSymposium presentation is in violation of the embargo policies, and press credentials for that agency will be revoked.
If you are contacted by anyone outside of WORLDSymposium to request a copy of your presentation prior to the conference, please do not respond to them, and notify Amber Brown at email@example.com immediately.
- Do I need to include a disclosure slide?
Yes, please include a disclosure slide as slide #2, after the title slide. The disclosure is for the presenting author only, do not include co-author disclosures on this slide. The disclosure must match the one you provided in your Speaker Profile in the Presentation Management System during the time of abstract submission. If changes are needed to your disclosure, please contact Amber at: firstname.lastname@example.org to discuss the changes, as this may affect CME approval.
- As a platform speaker, do I have to present a poster?
Platform speakers have the option of presenting a virtual poster (“ePoster”) to allow registered attendees the opportunity to ask more in-depth questions about their platform presentation. All ePosters will be available on the Virtual Platform starting at 2:30 PM Eastern Standard Time on Monday, February 8, 2021 and will remain available during the remainder of the conference and through March 15, 2021.
Since there will not be a live poster session onsite, the first author or co-authors will be available during an assigned live chat session. This will allow each poster presenter to engage in a live exchange with participants (via a chat room) to further discuss research and concepts, share knowledge, and exchange ideas with other abstract authors and WORLDSymposium participants.
The first author will be provided information regarding their assigned days and times for the live chat session and more details about uploading their poster, in December 2020. Poster presenters are strongly encouraged to take part in the live chat sessions.
- What is the deadline to request a poster board for my platform presentation?
There will not be a live onsite poster session during WORLDSymposium 2021, all posters must be submitted electronically for a virtual poster presentation. Information about the ePoster submission process will be provided in December 2020.
- I am unable to present. Can my colleague present for me?
Your request needs to be reviewed by the planning committee. Please submit your request to Amber via the contact form.
- Do I have to pay for my own registration?
Platform speakers are responsible for all of their own expenses, including registration. Register by January 8, 2021 to take advantage of early registration discounts.
- What is the deadline to submit my platform (oral) presentation?
New this year, all presentations will be pre-recorded prior to the WORLDSymposium 2021 meeting. All presentation slides for WORLDSymposium 2021 must be submitted for review before the deadline of Monday, January 11, 2021 or sooner. Once presentations slides are approved by the WORLDSymposium Planning Team, notice of approval will be sent to presenting author. The WORLDSymposium AV team will contact the presenting author to schedule a recording time for the 12-minute presentation upon approval of slides. No changes to slides will be allowed once presentation slides have been approved and a recording is scheduled. The final recorded presentations must be completed by January 22, 2021 or sooner.
- Are we allowed to include our corporate logo in our presentation?
NO corporate logos, names, or branding of any kind are allowed in any presentation. If your presentation template includes your company’s name or logo, any trademarked drug names or logos, or any branding specific to your corporation (i.e. colors or any identifying images) you must use a different presentation template.
- Who do I contact if I have questions regarding my presentation?
Please submit your request to Amber via the contact form.
- Can I get an international letter of invitation?
Yes. Your meeting registration confirmation will include a link to generate a customized letter of invitation, which can be used when applying for a visa.
- What is your data protection policy?
Due to ACCME requirements, and the data protection of all presenters, all communications related to platform and/or ePoster presentations are kept strictly between the platform and/or ePoster presenter and the WORLDSymposium CME Programs team.
Any presentations submitted to WORLDSymposium for CME review are kept strictly confidential, and are not shared beyond the required CME review team. The presentations will not be available to WORLDSymposium attendees until the platform session is first presented, and then will be available “on-demand” on the Virtual website until March 15, 2021, after which time the virtual platform will be shut down.
All submitted ePosters will be available starting on Monday, February 8, 2021, when the ePosters open, currently scheduled for 2:30 PM EST. ePosters will also available on the virtual platform until March 15, 2021.
Submitted abstracts will be available to all registered attendees via the Mobile App at the time WORLDSymposium opens for the Emerging Trends pre-conference symposium on Sunday, February 7, 2021 at 10:00 AM EST. Submitted abstracts are available to the general public when Elsevier publishes the February issue of Molecular Genetics and Metabolism. WORLDSymposium staff have no control over the publication date, however, anyone may sign up with Elsevier for publication updates.
Presentations are not available to anyone other than the WORLDSymposium development team until the time the presentation is first “aired” live during the conference, and then the presentations are available “on-demand” to the registered attendees until March 15, 2021.
First authors are required to acknowledge that they are authorizing WORLDSymposium to provide their ePoster and/or presentation to the WORLDSymposium audience. If they choose not to authorize WORLDSymposium to provide their presentation, their presentation will be removed from the agenda and all databases.