WORLDSymposium Platform Speaker FAQs
- When will abstracts for WORLDSymposium 2021 be published or be made available to the public?
WORLDSymposium does not publish the full-text of the abstracts online; the full-text is available only from Elsevier. Accepted abstracts submitted to WORLDSymposium prior to October 1, 2020 will be published in the February 2021 special “Lysosomes Issue” of Molecular Genetics and Metabolism (MGM). Registered attendees will receive an electronic copy of the program and full-text abstracts via the WORLDSymposium 2021 virtual platform at the start of WORLDSymposium 2021. The program and abstracts become copyrighted and are only available to non-registrants through Elsevier.
It is the policy of WORLDSymposium to publish all abstracts with the list of authors exactly as the abstract was submitted to WORLDSymposium. The first author of the submitted abstract will be listed as the Platform Speaker (presenting author) on the Preliminary Program, Agenda, and Poster List.
- Are any presentations posted online?
Speaker presentations are not posted before, during or after the conference. Media or any others may contact the speaker directly to request a copy of a specific presentation after WORLDSymposium 2021.
- Who will receive the platform (oral) notification and/or poster notification?
As stated in the abstract submission guidelines, all communications regarding platform and poster selection for WORLDSymposium 2021 will only be directed to the first author of the abstract.
ACCME guidelines require us to communicate directly with the first author for all decisions related to the agenda and platform speaker selection. We are unable to communicate any decisions regarding platform speaker selection or verification with anyone other than the first author. WORLDSymposium communications to the first author will clearly state “Only the first author of the abstract will receive this notification.” The first author may then share the notification as they deem appropriate.
- Is it required to submit my platform presentation ahead of time?
All presentations for WORLDSymposium 2021 must be submitted for review by the deadline of Monday, January 11, 2021. NOTE: Due to WORLDSymposium 2021 being a virtual/hybrid symposium, this deadline may change. Please be sure to watch for all communications from WORLDSymposium.
We are unable to approve CME credit for any presentations which are not reviewed and approved prior to the scientific meeting. Any presenters who are unable to submit their presentations prior to the scientific meeting will be disqualified, and an alternate abstract presentation will be selected. Presentations from WORLDSymposium are not published in any format. There are ~85 presentations to review for ACCME compliance, which is why the slides are required in advance of the program. The review is a time-consuming process that needs to be well-documented in order to meet ACCME requirements. We will be able to review minor changes in the week prior to the conference.
Please be aware as you prepare the slides that no corporate names, logos or brand names may be utilized anywhere in the slide content or format. The number of slides will be limited to 12-15 slides. WORLDSymposium 2021 requires PowerPoint slides be sized to the 16:9 aspect ratio. Click here to download more information about the 16:9 aspect ratio and how to format your PowerPoint file correctly. We hope this information is useful for you as you plan your presentation.
- A Press Agency, Media Company, or Other Agency has requested a copy of my presentation. What should I do?
We are aware that outside agencies have contacted some WORLDSymposium platform presenters to request copies of their presentations.
Please be aware that WORLDSymposium has NOT provided your email or contact information, and any contact from these agencies is UNAUTHORIZED. We understand some of these agents are using publicly posted contact information to reach out to platform speakers.
Do not provide your presentation to anyone other than the WORLDSymposium program team as required for the CME reviews. WORLDSymposium embargo policies are very clear. Any representative of the media who requests an advance copy of any WORLDSymposium presentation is in violation of the embargo policies, and press credentials for that agency will be revoked.
If you are contacted by anyone outside of WORLDSymposium to request a copy of your presentation prior to the conference, please do not respond to them, and notify Amber Brown at email@example.com immediately.
- Do I need to include a disclosure slide?
You are required to review your disclosures in your Speaker Profile in the Presentation Management System. Any changes will need to be communicated to firstname.lastname@example.org. Your disclosures will be programmed into the Presentation Management System and will show up on the screen just prior to your presentation onsite. You will not need to prepare a separate disclosure slide.
- As a platform speaker, do I have to present a poster?
Platform speakers have the option of presenting a virtual poster (“ePoster”) to allow registered attendees the opportunity to ask more in-depth questions about their platform presentation. All ePosters will be available through onsite Electronic Kiosks and on the Virtual Platform during the entire conference.
Since there will not be a live poster session onsite, the first author or co-authors will be available during an assigned live chat session. This will allow each poster presenter to engage in a live exchange with participants (live and virtual) to further discuss research and concepts, share knowledge, and exchange ideas with other abstract authors and WORLDSymposium participants.
The first author will be provided information regarding their assigned days and times for the live chat session and more details about uploading their poster, in December 2020. Poster presenters are strongly encouraged to take part in the live chat sessions.
- What is the deadline to request a poster board for my platform presentation?
There will not be a live onsite poster session during WORLDSymposium 2021, all posters must be submitted electronically for a virtual poster presentation. Information about the ePoster submission process will be provided in December 2020.
- I am unable to present. Can my colleague present for me?
Your request needs to be reviewed by the planning committee. Please submit your request to Amber via the contact form.
- Do I have to pay for my own registration and hotel?
Platform speakers are responsible for all of their own expenses, including registration, hotel and all other travel expenses. Register by January 8, 2021 to take advantage of early registration discounts. A limited block of discounted rooms at the Manchester Grand Hyatt will be available until January 8, 2021 or when the room block fills, whichever comes first.
- What is the deadline to submit my platform (oral) presentation?
The deadline is Monday, January 11, 2021. Instructions on how to upload your presentations is sent to the first author of the abstract in December, 2020. All presentations must be submitted by the deadline in order to be reviewed for ACCME compliance. NOTE: Due to a possible virtual/hybrid symposium, this deadline may change. Please be sure to watch for all communications from WORLDSymposium.
- What do I need to do with my presentation onsite?
Please check in at the Speaker Ready Room 24 hours prior to your platform presentation and review your presentation with WORLDSymposium staff to make sure the presentation is final with all required elements. Instructions for the day of your platform presentation will also be provided at this time (where to sit, how to obtain microphone, etc.)
- Are we allowed to include our corporate logo in our presentation?
NO corporate logos, names, or branding of any kind are allowed in any presentation. If your presentation template includes your company’s name or logo, any trademarked drug names or logos, or any branding specific to your corporation (i.e. colors or any identifying images) you must use a different presentation template.
- Who do I contact if I have questions regarding my presentation?
Please submit your request to Amber via the contact form.
- Can I get an international letter of invitation?
Yes. Your meeting registration confirmation will include a link to generate a customized letter of invitation, which can be used when applying for a visa.