WORLDSymposium Frequently Asked Questions

WORLDSymposium will be conducting the Annual Research Conference as a live event and will be held, in its entirety, at the Manchester Grand Hyatt San Diego in San Diego, California, USA.

Registration Opens: August 1, 2024.
Advance Registration Deadline: January 6, 2025.

WORLDSymposium is intended for healthcare professionals involved in the screening, diagnosis, management, and treatment of lysosomal diseases affecting both children and adults, with research and clinically relevant information geared specifically to the following professionals:

• Medical and clinical geneticists; genetic counselors; pediatricians; neurologists; psychologists; nurse practitioners; physician assistants; registered nurses; and all medical practitioners who are providing comprehensive diagnostic, management, and counseling services for patients with, or at risk for, lysosomal diseases.
• Laboratory directors and technicians involved in genetic testing.
• Researchers involved in lysosomal disorders and treatments.
• Clinical, laboratory and research trainees of genetics and all biomedical sciences with a focus on lysosomal diseases.
• Any healthcare and public health professionals who have an interest in medical and clinical genetics and genomics in the area of lysosomal diseases.
• Advocates for patients with lysosomal diseases and their families.

NOTE: Adult patients and adult family members are welcome to attend the educational sessions, however the content is intended for clinicians and researchers, and not targeted toward patients. Attendance for patients and family members is offered as an opportunity to obtain information pertinent to their personal journey and to connect with leading researchers and clinicians. Children under 18 are not allowed in any session.

Registration payments can be made by check, credit card (American Express, MasterCard, Discover, or Visa only) or wire transfer. We do not process phone or fax registrations.

You will be able to change or update your registration by entering your email and your confirmation number.

• Any time prior to January 6, 2025, any individual registered for the LIVE conference, may transfer their registration to the On Demand-only registration, and receive a full refund of the difference between the LIVE and On Demand rates. After January 6, 2025, any individual may still change their registration from LIVE to On Demand, but no refund will be applied. No exceptions.
• Anyone who is registered for On Demand only who wants to upgrade to LIVE registration may also do so any time prior to January 6, 2025 and pay the difference between the two early registration rates. After January 6, 2025, the attendee will be required to pay the difference between the late registration fee and the original amount paid.
• PLEASE NOTE: These changes can be done using the Already Registered? link. Please contact registration@worldsymposia.org if you have any issues changing registration from LIVE to On Demand or from On Demand to LIVE registration.

CANCELLATION POLICY: Cancellation notices must be in writing and received by 16:30 Central Standard Time on January 6, 2025 to be eligible for a refund. All cancellations are subject to a nonrefundable processing fee of 20% of all registration fees paid. No refunds will be made after this date. Cancellation notices should be sent to registration@worldsymposia.org. Allow four weeks for processing.

If a registrant needs to cancel after January 6, 2025, the conference registration may be transferred to another person who is NOT already registered for the meeting. If you have any questions, please contact registration@worldsymposia.org.

WORLDSymposium provides the following refreshments and meals, open to all registered attendees:

• Light breakfast in the foyer (Tuesday-Friday)
• Morning and afternoon refreshment breaks in the exhibit hall (Tuesday-Thursday)
• Morning refreshment break in the foyer (Friday)
• Boxed lunch in the foyer (Tuesday-Friday)
• Light refreshments and a cash bar in the foyer during evening networking events (Monday)
• Light refreshments and a cash bar in the exhibit hall during afternoon poster receptions (Tuesday-Thursday)
• Light refreshments in the foyer during late afternoon satellites (Tuesday and Wednesday)

The On Demand component of WORLDSymposium has no meals included in the registration fee.

Hotel reservations for individuals who are able to attend the live conference in San Diego opened August 1, 2024. Click here for more information.

A limited block of discounted rooms ($315 + 13% tax) at the Manchester Grand Hyatt San Diego will be available until January 6, 2025 or when the room block fills, whichever comes first.

WORLDSymposium does not provide an exhibit hall-only registration fee. In order to visit the exhibits, an attendee must purchase a full conference registration. If you are interested in a great opportunity to connect with over 2000 key members of the international lysosomal disease community, WORLDSymposium is the place!

Yes. There is an additional fee to attend the The Patient Voice session and the Robert J. Gorlin Symposium.

Attendees and media registrants are required to abide by any recording, photography, or screen capture requests made by speakers at any WORLDSymposium event. Photography and recording for personal reference is allowed. However, attendees and media registrants may not share or republish any materials from WORLDSymposium events, including but not limited to slides, unpublished data, or presentation materials, without explicit written permission from the presenter and WORLDSymposium. 

Poster Photo Policy: Attendees may take photos of posters ONLY if the poster author agrees. Authors who do not want their posters to be photographed will have to indicate as such on their posters. No other photography, or audio or video recording is allowed. Attendees who photograph or record poster information for which they have not obtained permission will be asked to leave the session immediately.

This policy aims to encourage presentation of the latest findings by protecting researchers sharing unpublished information, as well as prevent disruption in the session rooms.

Attendees are also asked to be respectful of their colleagues by silencing all mobile devices before entering meeting rooms. When registering, you are required to agree that you will adhere to this policy.

Taking photos, videos or audiotapes of slides, posters and presenters or questions and answers is strictly prohibited unless prior written permission is obtained from the presenter. Copyright and intellectual property law is observed during all WORLDSymposium presentations, sessions and events.

Attendees may take photos or screen captures of posters ONLY if the poster author agrees. Authors who do not want their posters to be photographed or screen captured will have to indicate as such on their posters. No other photography, or audio or video recording is allowed. Attendees who photograph or record poster information for which they have not obtained permission will be asked to leave the session immediately.

Registration and attendance at, or participation in, WORLDSymposium Scientific Sessions and other related activities, constitutes an agreement by the registrant to permit WORLDSymposium use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions, audiotapes of such events and activities.

Appropriate dress is business casual. Please dress appropriately for all WORLDSymposium sessions.

The Registration Desk, located in the Palm Foyer on the Second Level of the Manchester Grand Hyatt San Diego, will be open during these times:
Monday, February 3, 10:00 - 18:00
Tuesday, February 4, 06:15 - 17:45
Wednesday, February 5, 06:15 - 17:45
Thursday, February 6, 06:15 - 17:45
Friday, February 7, 07:00 - 14:30

WORLDSymposium registration is restricted to persons age 18 years and over only. This includes all Scientific Sessions and the Exhibit Hall.

Guests are not permitted in the Exhibit Hall or Specific Sessions, unless prior approval is requested and approved by WORLDSymposium.

Elsevier publishes the Abstracts, Keyword Index, Author Index, Introduction, and Program as individual articles, and each article is available for purchase from Elsevier. WORLDSymposium provides the abstracts to all attendees as part of their conference materials, all other individuals must purchase the articles directly from Elsevier.

Late-breaking abstract titles and full-text will be available electronically to registered participants only via the WORLDSymposium mobile app at the start of WORLDSymposium. Late-breaking abstracts are not published in Molecular Genetics and Metabolism.

Abstract submission deadline for consideration of a platform (oral) presentation and inclusion in Molecular Genetics and Metabolism, is October 1, 2024. There are no exceptions.

Late-breaking submission window is November 1 – December 2, 2024. This year, late‐breaking abstracts will again be considered for poster presentation or platform presentation during a session titled, “Late-Breaking Science”. Late-breaking abstracts will not be published in the February “Lysosomes” issue of Molecular Genetics and Metabolism (MGM), due to publication deadlines.

WORLDSymposium provides limited scholarships to Young Investigators. WORLDSymposium is unable to fund any other form of travel assistance. Please click here to view the details for the Young Investigator Award.

Late-breaking submissions are accepted from November 1 – December 2, 2024.

Late-breaking abstracts are considered for poster presentation and may be considered for platform presentation for WORLDSymposium 2025 . The “Late-Breaking Science” Session will highlight recent advances in lysosomal disease research. Selected abstracts from the Late-Breaking submission cycle will be awarded an oral presentation time in the Late-Breaking Science Session. Due to publication deadlines, late-breaking abstracts are published in the program materials, and are not published in Molecular Genetics and Metabolism (MGM).

WORLDSymposium will consider encore abstracts at the discretion of the Program Committee.

Definition of Encore Abstracts – Prior Publication: Results or studies that have been published or that will be accepted for publication elsewhere prior to the submission deadline of October 1, 2024 must be disclosed and the author should make clear what new information will be presented at WORLDSymposium. For purposes of this policy:

• Material posted on a preprint server is NOT considered previously published.
• Abstracts that have been accepted for presentation at other conferences are considered previously published, or encore abstracts.

The Program Committee reviews all submitted abstracts and determines whether an abstract will be accepted, and whether it is suitable for a platform (oral) or poster presentation. The Program Committee reserves the right to decline any submitted abstracts that lack scientific content or merit, or that merely announce the availability of a resource or service.

Please choose only one category which is the most applicable to the content being submitted. The WORLDSymposium Program Committee reserves the right to consider submitted abstracts for all categories, and assign abstracts to a platform (oral) presentation on any of the program days, based on review of the topic and content.

If the first author is employed by industry the abstract must submitted for Contemporary Forum. It will not be considered for any other category.

No, only the first author receives the notification. It is the first author’s responsibility to notify co‐authors.

Recorded presentations will be available to all WORLDSymposium participants who purchase access to the On Demand program, which will be available after the conclusion of the meeting, from February 12, 2025 through March 14, 2025.

Due to ACCME requirements, and the data protection of all presenters, all communications related to platform and/or ePoster presentations are kept strictly between the platform and/or ePoster presenter and the WORLDSymposium CE Programs team.

Any presentations submitted to WORLDSymposium for CE review are kept strictly confidential, and are not shared beyond the required CE review team. The presentations will not be available to WORLDSymposium attendees until the platform session is first presented, and then will be available “on-demand” on the On Demand platform until March 14, 2025, after which time the On Demand platform will be shut down.

All selected posters will be available as printed posters, in the Exhibit Hall, starting on Tuesday, February 4, 2025, when the Exhibit Hall opens, at 15:00 PST until Thursday, February 6 at 17:00 PST.  ePosters will also be available online via the Mobile App during the live conference and for On Demand participants until March 14, 2025.

Submitted abstracts will be available to all registered attendees starting on Monday, February 3, 2025. Submitted abstracts are available to the general public when Elsevier publishes the February issue of Molecular Genetics and Metabolism (MGM). WORLDSymposium staff have no control over the publication date, however, anyone may sign up with Elsevier for publication updates.

Presentations are not available to anyone other than the WORLDSymposium development team until the time the presentation is first presented live during the conference on Tuesday, February 4, 2025 at 08:30 PST. Presentations will be recorded and made available to the registered On Demand attendees until March 14, 2025.

First authors are required to acknowledge that they are authorizing WORLDSymposium to provide their ePoster and/or presentation to the WORLDSymposium audience. If they choose not to authorize WORLDSymposium to provide their presentation, their presentation will be removed from the agenda and all databases.

WORLDSymposium does not publish the full-text of the abstracts online; the full-text is available only from Elsevier for accepted abstracts submitted to WORLDSymposium prior to October 1, 2024, to be published in the February 2025 “Lysosomes” issue of Molecular Genetics and Metabolism (MGM). WORLDSymposium has no control over the Elsevier publication release dates. Registered attendees will receive an electronic copy of the program and full-text abstracts ​beginning on Monday, February 3, 2025. The program and abstracts become copyrighted and are only available to non-registrants through Elsevier.

It is the policy of WORLDSymposium to publish all abstracts with the list of authors exactly as the abstract was submitted to WORLDSymposium. The first author of the submitted abstract will be listed as the Platform Speaker (presenting author) on the Preliminary Program, Agenda, and Poster List.

WORLDSymposium does not publish the full-text of the abstracts online; the full-text is available only from Elsevier for accepted abstracts submitted to WORLDSymposium prior to October 1, 2024, to be published in the February 2025 “Lysosomes” issue of Molecular Genetics and Metabolism (MGM). WORLDSymposium has no control over the Elsevier publication release dates. Registered attendees will receive an electronic copy of the program and full-text abstracts ​beginning on Monday, February 3, 2025. The program and abstracts become copyrighted and are only available to non-registrants through Elsevier.

It is the policy of WORLDSymposium to publish all abstracts with the list of authors exactly as the abstract was submitted to WORLDSymposium. The first author of the submitted abstract will be listed as the Platform Speaker (presenting author) on the Preliminary Program, Agenda, and Poster List.

Speaker presentation files (PowerPoint files) are not posted before, during or after the conference. Media or any others may contact the speaker directly to request a copy of a specific presentation file after WORLDSymposium 2025.

As stated in the abstract submission guidelines, all communications regarding platform and poster selection for WORLDSymposium will only be directed to the first author of the abstract.

ACCME guidelines require us to communicate directly with the first author for all decisions related to the agenda and platform speaker selection. We are unable to communicate any decisions regarding platform speaker selection or verification with anyone other than the first author. WORLDSymposium communications to the first author will clearly state “Only the first author of the abstract will receive this notification.” The first author may then share the notification as they deem appropriate.

All presentation slides for WORLDSymposium must be submitted for review before the deadline of Monday, January 13, 2025 or sooner. Once presentations slides are approved by the WORLDSymposium Planning Team, notice of approval will be sent to presenting author. No changes to slides will be allowed once presentation slides have been approved and a recording is scheduled.

We are unable to approve CME/CE credit for any presentations which are not reviewed and approved prior to the scientific meeting. Any presenters who are unable to submit their presentations prior to the scientific meeting will be disqualified, and an alternate abstract presentation will be selected. Presentations from WORLDSymposium are not published in any format. There are ~90 presentations to review for ACCME compliance, which is why the slides are required in advance of the program. The review is a time-consuming process that needs to be well-documented in order to meet ACCME requirements.

Please be aware as you prepare the slides and recording that no corporate names, logos or brand names may be utilized anywhere in the slide content or format. The number of slides will be limited to 12-15 slides. WORLDSymposium requires PowerPoint slides be sized to the 16:9 aspect ratio. Click here to download more information about the 16:9 aspect ratio and how to format your PowerPoint file correctly. We hope this information is useful for you as you plan your presentation.

We are aware that outside agencies have contacted some WORLDSymposium platform presenters to request copies of their presentations.

Please be aware that WORLDSymposium has NOT provided your email or contact information, and any contact from these agencies is UNAUTHORIZED. We understand some of these agents are using publicly posted contact information to reach out to platform speakers.

Do not provide your presentation to anyone other than the WORLDSymposium program team as required for the CE reviews. WORLDSymposium embargo policies are very clear. Any representative of the media who requests an advance copy of any WORLDSymposium presentation is in violation of the embargo policies, and press credentials for that agency will be revoked.

If you are contacted by anyone outside of WORLDSymposium to request a copy of your presentation prior to the conference, please do not respond to them, and notify Amber Brown at amber@worldsymposia.org immediately.

No, please do not include a disclosure slide this year. A disclosure for the presenting author will be shown on the big presentation screen as the speaker is walking up to the podium. The disclosure will be taken from the abstract submission system, from when you submitted your abstract. All disclosures have been approved by the accreditation provider.

Platform speakers have the option of presenting a poster to allow the audience the opportunity to ask more in-depth questions about their platform presentation.  The first author, or a designated co-author, must present the poster at an assigned poster session day from 15:30 – 17:30 PST.  Each poster presenter will be assigned to a poster session based on the category of their abstract. A poster space will not automatically be reserved for you. You must accept the poster presentation option at the time of accepting your platform presentation. All requests for poster presentations must be submitted NO LATER THAN December 20, 2024 in order to reserve a poster space in the Exhibit Hall during the live meeting. All poster board assignments will be finalized at that time. You may reach out to Amber at amber@worldsymposia.org with any questions.

All poster presenters are required to bring a printed poster onsite to hang in the Exhibit Hall during the live meeting, and ALSO submit an electronic MP4 file of their poster to be available to attendees throughout WORLDSymposium 2025 via the Mobile App and to be viewed by attendees of the On Demand program from February 12, 2025 – March 14, 2025. 

Complete details can be found at: https://worldsymposia.org/worldsymposium-presenter-information/poster-presenter-poster-guidelines/

The option to accept a poster presentation will be sent to all abstract submitters by November 4, 2024.  Poster spaces (physical and virtual) will only be provided to those who accept a poster presentation option. If your abstract was approved for platform presentation, your option to select a poster presentation was provided in the same acceptance email for both platform presentation and a poster option.  If your abstract was selected for poster presentation only, you will receive a notification by email by November 4, 2024. Only abstract submitters who “Accept” the poster option will receive a poster space onsite in the Exhibit Hall and online for the Mobile App and the On Demand program. 

The deadline for platform and poster acceptances is November 11, 2024.  The only exception to that deadline is submissions for Late-Breaking abstracts. Notifications for Late-Breaking abstracts will be sent by December 16, 2024. Please contact Amber at amber@worldsymposia.org before the deadline of November 11, 2024 if you have any questions. 

Complete poster details can be found here: https://worldsymposia.org/worldsymposium-presenter-information/poster-presenter-poster-guidelines/

Yes. All platform presenters who accept an oral presentation and a poster presentation must be able to attend the live meeting and present in person.

Your request needs to be submitted as soon as possible for review by the Planning Committee. Please submit your request through this contact form.

Platform speakers and poster presenters are responsible for all of their own expenses, including travel and registration costs. Register by January 6, 2025 to take advantage of early registration discounts.

All presentation slides for WORLDSymposium must be submitted for review before the deadline of Monday, January 13, 2025 or sooner. Once presentations slides are approved by the WORLDSymposium Planning Team, notice of approval will be sent to presenting author. No changes to slides will be allowed once presentation slides have been approved.

NO corporate logos, names, or branding of any kind are allowed in any presentation. Your presentation template should not include your company name, logo, branded coloring or imaging; you should use a standard and unbranded presentation template. Additionally, slides should not include trademarked drug names, logos, or any branding specific to a product, device or corporation. You will be asked to remove all corporate branding (names, logos, colors) from your slides and resubmit your slides for re-review.

You may include a corporate name on the final, acknowledgement slide in text only, no logos.

Please submit any questions or inquiries to Amber via the contact form.

Yes. Your meeting registration confirmation will include a link to generate a customized letter of invitation, which can be used when applying for a visa.

Due to ACCME requirements and the data protection of all presenters, all communications related to platform and poster content are kept strictly confidential between the platform speaker, the poster presenter, and the WORLDSymposium CE Programs team.

All presentations submitted to WORLDSymposium for CE review are kept strictly confidential and are not shared beyond the required CE review team. The presentations will not be available to WORLDSymposium attendees until the Basic Science Session begins on Tuesday, February 4, 2025, at 08:30 PST.  Presentations will be recorded and available to registered On Demand attendees until  March 14, 2025, after which time the On Demand Platform will be shut down.

All submitted posters will begin to be available starting on Tuesday, February 4, 2025, at 15:00 PST, when the poster session opens in the Exhibit Hall.  Electronic poster files will be available during the conference on the Mobile App beginning Tuesday, February 4, 2025, at 05:00 PST. ePosters will also be available for viewing on the On Demand Program from February 12, 2025 – March 14, 2025.

Submitted abstracts will be available to all registered attendees starting on Sunday, February 4, 2025. Submitted abstracts are available to the general public when Elsevier publishes the February 2025 “Lysosomes” issue of Molecular Genetics and Metabolism (MGM). WORLDSymposium staff have no control over the publication date, however, anyone may sign up with Elsevier for publication updates.

Presentations are not available to anyone other than the WORLDSymposium Programs team for CE review, until the start of the Basic Science Session, on Tuesday, February 4, 2025, at 08:00 PST. At the conclusion of the live meeting, recorded presentations will be available to registered On Demand attendees until March 14, 2025.

First authors are required to acknowledge that they are authorizing WORLDSymposium to provide their platform presentation and poster to the WORLDSymposium audience. If they choose not to authorize WORLDSymposium to provide their presentation, their presentation will be removed from the program and all databases

The complete Embargo Policy can be read here.

No. Unfortunately, QR codes are not allowed on platform presentations. No exceptions. You may add a QR code on your poster/ePoster. 

WORLDSymposium does not publish the full-text of the abstracts online; the full-text is available only from Elsevier for accepted abstracts submitted to WORLDSymposium prior to October 1, 2024, to be published in the February 2025 “Lysosomes” issue of Molecular Genetics and Metabolism (MGM). WORLDSymposium has no control over the Elsevier publication release dates. Registered attendees will receive an electronic copy of the program and full-text abstracts ​beginning on Monday, February 3, 2025. The program and abstracts become copyrighted and are only available to non-registrants through Elsevier.

It is the policy of WORLDSymposium to publish all abstracts with the list of authors exactly as the abstract was submitted to WORLDSymposium. The first author of the submitted abstract will be listed as the Platform Speaker (presenting author) on the Preliminary Program, Agenda, and Poster List.

Platform speakers and poster presenters are responsible for all of their own expenses, including travel and registration costs. Register by January 6, 2025 to take advantage of early registration discounts.

Please submit any questions or inquiries to Amber via the contact form.

Yes. Your meeting registration confirmation will include a link to generate a customized letter of invitation, which can be used when applying for a visa.

Due to ACCME requirements and the data protection of all presenters, all communications related to platform and poster content are kept strictly confidential between the platform speaker, the poster presenter, and the WORLDSymposium CE Programs team.

All presentations submitted to WORLDSymposium for CE review are kept strictly confidential and are not shared beyond the required CE review team. The presentations will not be available to WORLDSymposium attendees until the Basic Science Session begins on Tuesday, February 4, 2025, at 08:30 PST.  Presentations will be recorded and available to registered On Demand attendees until  March 14, 2025, after which time the On Demand Platform will be shut down.

All submitted posters will begin to be available starting on Tuesday, February 4, 2025, at 15:00 PST, when the poster session opens in the Exhibit Hall.  Electronic poster files will be available during the conference on the Mobile App beginning Tuesday, February 4, 2025, at 05:00 PST. ePosters will also be available for viewing on the On Demand Program from February 12, 2025 – March 14, 2025.

Submitted abstracts will be available to all registered attendees starting on Sunday, February 4, 2025. Submitted abstracts are available to the general public when Elsevier publishes the February 2025 “Lysosomes” issue of Molecular Genetics and Metabolism (MGM). WORLDSymposium staff have no control over the publication date, however, anyone may sign up with Elsevier for publication updates.

Presentations are not available to anyone other than the WORLDSymposium Programs team for CE review, until the start of the Basic Science Session, on Tuesday, February 4, 2025, at 08:00 PST. At the conclusion of the live meeting, recorded presentations will be available to registered On Demand attendees until March 14, 2025.

First authors are required to acknowledge that they are authorizing WORLDSymposium to provide their platform presentation and poster to the WORLDSymposium audience. If they choose not to authorize WORLDSymposium to provide their presentation, their presentation will be removed from the program and all databases

Yes. All poster presenters are required to submit an electronic MP4 file of their poster to be available to onsite attendees via the Mobile App. The MP4 file requirement is in addition to the printed poster you must BRING onsite to hang in the Exhibit Hall during the live meeting. 

The ePoster can only be a MP4 file. This is specified in the instructions for submitting an abstract to WORLDSymposium.

All poster first authors will receive an email with instructions on how to submit an ePoster in December, 2024. The deadline for submission of the MP4 ePoster file is January 20, 2025. Poster presenters are only allowed to submit one ePoster MP4 file for each poster they are presenting.

All registered attendees will have access to view the printed posters in the Exhibit Hall and the ePosters on the Mobile App, beginning at 05:00 PST on Tuesday, February 4, 2025. The printed posters will be displayed in the Exhibit Hall during Exhibit hours at WORLDSymposium 2025. The ePosters will be available on the Mobile App throughout the live meeting. The ePosters will also be available at the conclusion of the live meeting to all registered attendees of the On Demand program until March 14, 2025.

Please read the Poster Presenter Guidelines for more information.

Yes. It is strongly encouraged to put a QR code on printed posters and ePosters, if at all possible.

Poster Sessions will be in the Exhibit Hall in the Seaport Ballroom:

• Basic Science Abstracts will be presented on Tuesday, February 4 from 15:30 – 17:30 PST. 
• Translational Research Abstracts will be presented on Wednesday, February 5 from 15:30-17:30 PST.
• Clinical Trials Abstracts and Contemporary Forum Abstracts will be presented on Thursday, February 6 from 15:30-17:30 PST.

The complete Embargo Policy can be read here.

WORLDSymposium does not sell, rent, or otherwise distribute our registration lists. All registered attendees will have the opportunity to download the WORLDSymposium mobile app prior to the scientific meeting. The mobile app allows registered attendees to connect with all other registered attendees. The mobile app will be available in late January 2025.

Login and submit a Sponsorship or Exhibitor Application at: https://sponsor.worldsymposia.org

Cancellation requests must be directed to WORLDSymposium by sending an email to the Exhibits & Logistics Manager, Gudrun Echterhoff at gudrun@worldsymposia.org. The request must be in writing on Company letterhead, and must be signed by the same person who signed the Sponsorship or Exhibitor Application. If cancellation is made on or before November 15, 2024, the fees will be refunded less a 20% administrative fee. No refunds whatsoever will be made on cancellations after November 15, 2024.

It is mutually agreed that in the event WORLDSymposium is cancelled in whole or in part, or the scheduled opening is cancelled or delayed, due to causes that are beyond the reasonable control of WORLDSymposium, such as disasters, strikes, earthquakes, flood, civil disturbances, acts of God, acts of terrorism, health warning, advisory or directive, epidemic, pandemic, governmental regulations or any other circumstance beyond the control of WORLDSymposium that make it impossible or impractical to open or continue the event, then and thereupon the contract between Company and WORLDSymposium will automatically be terminated and Company hereby waives any and all claims against WORLDSymposium for damages, reimbursement, refunds or compensation.