Preparing Your Presentation for WORLDSymposium™ 2023
Timing and Content of Platform Presentations
- The total time allotted on the schedule for each platform presentation is 12 minutes for each speaker. There will be 4 presentations per 1-hour segment of talks, followed by a panel Q&A with the 4 speakers from each segment. Questions from the audience will be facilitated by the session moderators, directing specific questions to each of the 4 presenters. All presenting speakers are required to be available during their full 1-hour presentation through the Q&A segment.
- In preparing your slides, remember that the first slide should be a “title and presenter” slide. This orients the audience to your subject matter, and also aids the AV team in confirming your talk is in the proper time slot. No corporate logos of any kind are allowed on any slides, including the title slide.
- Please do not include a disclosure slide this year. Your disclosure will be shown on the big presentation screen as you walk up to the podium, using the disclosure that you provided during your abstract submission.
- Please set up your presentation using the 16:9 aspect ratio.
- Do not spend time “thanking” the organizers. This is a waste of precious time and is not appropriate. You may conclude your slides with an acknowledgement to the contributors as the very last slide, however, you are not allowed to include corporate logos, only text acknowledgement.
- Do NOT spend any time giving an overview of lysosomal diseases or specific lysosomal disease information. Limit your introductory slides to one (1).
- Any “acknowledgement” of colleagues should NOT be read aloud. Oral acknowledgement of such contributors also takes time away from the important discussion of your abstract; this discussion is the primary purpose for which we are all meeting.
- Partners for Advancing Clinical Education is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians and therefore, all educational programming is developed and must be presented in compliance with all ACCME accreditation requirements. As you prepare your presentation, please keep these thoughts in mind:
- Talks must be free of commercial bias for or against any product. If commercial products are discussed, the session must present objective information about those products, based on generally-accepted scientific evidence. Presenters must not engage in the marketing of proprietary services and/or testing in any way during the presentation. Moderators are strongly encouraged to intervene and inform the Program Committee if this occurs.
- Presentations must promote improvements or quality in healthcare and not a specific proprietary business interest of a commercial interest. Presentations must give a balanced view of therapeutic options. Use of generic names will contribute to this impartiality. If the educational material or content includes trade names, where available trade names from several companies should be used, not just trade names from a single company.
- All invited presenters, moderators, and all authors on oral abstracts must sign a disclosure statement regarding the existence or non-existence of any financial interest and/or other relationship(s) you might have with the manufacturer(s) or provider(s) of any commercial product(s) or service(s) or with commercial and academic laboratories that accept samples for testing or develop any laboratory test or test(s) to be discussed during your presentation. If in fact you have indicated such a relationship, you may be contacted by a member of the Conflict of Interest Subcommittee to request peer review of your presentation in addition to standard ACCME review.
- As a reminder, content requirements for your presentation include:
- As defined by ACCME, “a commercial interest is any entity producing, marketing, re-selling or distributing health care goods or services consumed by, or used on patients.” The ACCME does not consider providers of clinical service directly to patients to be commercial interests.
- A speaker whose work is supported by a commercial entity may credit that support at the outset of the presentation using TEXT only. Company logo or tag line/branding may not be used anywhere in the presentation. THIS INCLUDES LOGOS AND COLOR SCHEMES.
- A speaker from a non-commercial entity such as a university, research institution, research consortium, for-profit hospital (exempt under ACCME rules), or government agency may credit the organization using logos on the acknowledgement slide, which should be the last slide. The speaker MAY NOT brand the overall presentation with logos or designs from the organization.
- If these rules are not followed, presenters will be asked to revise their slides.
- It is a good idea to bring a back-up copy of your presentation, just in case.
- WORLDSymposium will not accept presentations brought to the Speaker Ready Room or Meeting Room onsite. The electronic submission site will open December 20, 2022, and will close January 23, 2023. ALL presentations must be submitted to the electronic submission site by the deadline of January 23, 2023.
- LCD projection will be provided for all speakers using PowerPoint for the presentations. You may NOT USE YOUR OWN LAPTOP. No exceptions.
- Please check in at the Speaker Ready Room onsite at least 24 hours prior to your presentation time to receive final instructions.
Submitting Your Presentation For Review & Recording
First authors will be sent an email with instructions for submitting slides in mid-December 2022. Presentation Slides must be submitted by January 23, 2023, for review by the WORLDSymposium Planning Team and the Accredited Provider, Partners for Advancing Clinical Education. If changes are required, an email will be sent to the presenting author from the WORLDSymposium Planning Team.
Uploading Files: Presenting authors will be sent an email with a request to upload presentation slides, along with instructions on how to upload their presentation slides. The email will come from email@example.com. Please watch for this email mid-December 2022.
PPT, PPTX; The Presentation Management system at WORLDSymposium 2023 is optimized for PowerPoint, whether created on a PC or MAC. To take advantage of advanced media support in PowerPoint, WORLDSymposium recommends that all PPT files be converted to the PPTX format. Presenters can find the convert feature located under “File, Help” when PowerPoint is open.
To maximize the presentation for on-screen viewing at WORLDSymposium 2023, please SET UP PRESENTATION FILES USING THE 16:9 ASPECT RATIO. This will need to be done prior to uploading the presentation.
PDF; PDF files are NOT ALLOWED. Please submit only PPT or PPTX files.
KEY; Keynote files are not supported. Please export the presentation as a PowerPoint file for upload.
Prezi files are currently unsupported for upload.
Video and Audio File Support
Please see this article for file formats supported within PowerPoint.
Please consider compressing videos. If PowerPoint is authored as a PPTX, there are tools within PowerPoint to do this automatically. Instructions are found here.
If the presenter will be converting or authoring videos, WORLDSymposium recommends H.264 encoding at less than a 5Mbps bitrate for best performance. Resolutions in the meeting room will be 1280×720 for 16:9 presentations. A 1080p, maximum bit rate encoding will bloat the size of the presentation with no visual improvement and may actually hurt performance.
Considerations for custom fonts
WORLDSymposium only supplies fonts that are included with Office 2013. For a list, see this article. If a speaker needs a specialized font, it should be embedded into the PowerPoint presentation. Some licensed fonts may not embed and should be replaced with a font included with Office. Click here for an explanation of this process.
Any Links to Web Pages?
Links to web pages should not be used during a live presentation, however, links can be provided as a reference in the footnotes or on the Conclusion Slide.
Before You Depart, Backup
Please bring a copy of your presentation along with you when you depart for your meeting. Copy your PowerPoint and all movies to a folder on a USB. While PowerPoint 2013 and later will embed movies by default, you should still bring the videos just in case. Not all prior versions of PowerPoint will embed movies. It is a good practice to keep a second copy of your presentation and movies in your luggage.
Arriving at the Meeting
Speakers must check-in at the Speaker Ready Room at least 24 hours prior to their scheduled presentation. No changes will be allowed within 12 hours of your presentation. No exceptions. The computers in the Speaker Ready Room will be configured with hardware and software exactly like the ones in the meeting room. It is imperative that you review your presentation in the Speaker Ready Room. This is where our technicians can help resolve any compatibility or formatting issues and explain the in-room setup.
Speaker Ready Room Schedule:
Tuesday, February 21, 12:00 PM – 5:00 PM
Wednesday, February 22, 6:30 AM – 4:00 PM
Thursday, February 23, 6:30 AM – 4:00 PM
Friday, February 24, 6:30 AM – 4:00 PM
Saturday, February 25, 6:30 AM – 4:00 PM
Sunday, February 26, 6:30 AM – 8:30 AM
Giving Your Presentation
Please arrive at the General Session meeting room 30 minutes before the start of your session. The AV technician will provide you with a lapel microphone, and you will be directed to be seated at the front of the room in the speaker waiting area. At the lectern there will be a monitor set in front of you where you can follow your presentation. The moderators are responsible for pulling up your presentation. At the end of your presentation, the display will return to the list of presenters.