Preparing Your Contemporary Forum Presentation for WORLDSymposium 2021

Timing and Content of Contemporary Forum Presentations

    1. The total time allotted on the schedule for a Contemporary Forum presentation is 15 minutes, and there will be no separate “question and answer” or “discussion” segments during the meeting. Therefore, the Co-Chairs will strictly enforce this agenda for each presentation:
      • 0.5 min – Transition to the podium
      • 12 min – Presentation of the abstract
      • 2 min – Question-and-answer period
      • 0.5 min – Transition to the floor

      This format ensures some time for discussion of your work without compromising other presentations.

      **The presentation timing is subject to change at the discretion of the WORLDSymposium Planning Committee, due to the addition of the virtual component, all presenters will be notified in a timely manner if changes occur.

    2. In preparing your slides, remember that the first slide should be a “title and presenter” slide. This orients the audience to your subject matter, and also aids the AV team in confirming your talk is in the proper time slot. No corporate logos of any kind are allowed on the title slide.
    3. Do not spend time “thanking” the organizers. This is a waste of precious time and is not appropriate.
    4. Do NOT spend any time giving an overview of lysosomal diseases or specific lysosomal disease information. Limit your introductory slides to one (1).
    5. Any “acknowledgement” of colleagues should NOT be read aloud. Oral acknowledgement of such contributors also takes time away from the important discussion of your abstract; this discussion is the primary purpose for which we are all meeting.
    6. Although the Contemporary Forum (CF) is not a CME session, the CF Session Speakers will be held to ALL the same requirements as the CME Platform Speakers. As you prepare your presentation, please keep these thoughts in mind:
      1. Talks must be free of commercial bias for or against any product. If commercial products are discussed, the session must present objective information about those products, based on generally-accepted scientific evidence. Presenters must not engage in the marketing of proprietary services and/or testing in any way during the presentation. Moderators are strongly encouraged to intervene and inform the Program Committee if this occurs.
      2. Presentations must promote improvements or quality in healthcare and not a specific proprietary business interest of a commercial interest. Presentations must give a balanced view of therapeutic options. Use of generic names will contribute to this impartiality. If the educational material or content includes trade names, where available trade names from several companies should be used, not just trade names from a single company.
      3. All invited presenters, moderators, and all authors on oral abstracts must sign a disclosure statement regarding the existence or non-existence of any financial interest and/or other relationship(s) you might have with the manufacturer(s) or provider(s) of any commercial product(s) or service(s) or with commercial and academic laboratories that accept samples for testing or develop any laboratory test or test(s) to be discussed during your presentation.
    7. The presenting author will be required to review their disclosures in the speaker profile prior to presenting; any changes will need to be communicated to amber@nullgmimeetings.com. The presenting author’s disclosures will be programmed into the Presentation Management System and will show up on the screen just prior to the onsite presentation. Please do not prepare a separate disclosure slide.
    8. As a reminder, content requirements for your presentation include:
      1. As defined by ACCME, “a commercial interest is any entity producing, marketing, re-selling or distributing health care goods or services consumed by, or used on patients.” The ACCME does not consider providers of clinical service directly to patients to be commercial interests.
      2. A speaker whose work is supported by a commercial entity may credit that support at the outset of the presentation using TEXT only. Company logo or tag line/branding may not be used anywhere in the presentation. THIS INCLUDES LOGOS AND COLOR SCHEMES.
      3. A speaker from a non-commercial entity such as a university, research institution, research consortium, for-profit hospital (exempt under ACCME rules), or government agency may credit the organization using logos on the acknowledgement slide, which should be the last slide. The speaker MAY NOT brand the overall presentation with logos or designs from the organization.
      4. If these rules are not followed, presenters will be asked to revise their slides.
    9. Please bring a backup copy of the approved presentation on a USB drive.
    10. WORLDSymposium will not accept presentations brought to the Speaker Ready Room or Meeting Room onsite. The electronic submission site will open December 2020, and will close January 2021. Further details will be provided prior to specific deadlines.
    11. LCD projection will be provided for all speakers using PowerPoint for the presentations. You may NOT USE YOUR OWN LAPTOP. No exceptions.
    12. Please check in at the Speaker Ready Room onsite at least 24 hours prior to your presentation time to receive final instructions.

Submitting Your Presentation For Review

Submission site will be available December 2020. A direct link will be emailed ONLY to the listed first author of the abstract.

To maximize the presentation for on-screen presentation at WORLDSymposium 2021, please SET UP YOUR PRESENTATION USING THE 16:9 ASPECT RATIO. This will need to be done prior to uploading your presentation.

Uploading Files:

Step 1: After Registration please use the actual show URL to access the Presentation Management website. When creating your password, the minimum length is 6 characters.

Step 2: Locate the desired session you wish to upload to. Important: PLEASE NAME YOUR FILE WITH THE FOLLOWING FORMAT:
Your Last Name – Day of your Presentation – A few keywords for your talk
Example 1: Anderson Tuesday February 8 LALD Update
Example 2: Wernerstern Wednesday February 8 Cerebral Cortex Abnormalities in Gaucher Disease

When naming your file, please keep the length under 30 characters and do not include special symbols  $ & + , / : ; = ? @ ” < > # % { } | \ ^ ~ [ ] `as this will prevent your presentation from uploading through the submission website. DO NOT NAME YOUR FILE SIMPLY WORLD, or WORLDSymposium.

Step 3: Click the “Upload” green button.

Step 4: Browse out to your upload file/files target location, select the file(s) to upload, and click on “Open”.

Step 5: If the upload is successful, a pop up message will appear indicating that the upload was successful and the file(s) will appear listed under the appropriate session/presentation.

For speakers who plan to submit a pre-recorded presentation, instructions will be sent prior to the deadline.

Supported Formats

PPT, PPTX; The Presentation Management system at WORLDSymposium 2021 is optimized for PowerPoint, whether created on a PC or MAC. To take advantage of advanced media support in PowerPoint, WORLDSymposium recommends that all PPT files be converted to the PPTX format. Presenters can find the convert feature located under “File, Help” when PowerPoint is open.

To maximize the presentation for on-screen viewing at WORLDSymposium 2021, please SET UP PRESENTATION FILES USING THE 16:9 ASPECT RATIO. This will need to be done prior to uploading the presentation.

PDF; PDF files are NOT ALLOWED. Please submit only PPT or PPTX files.

KEYKeynote files are not supported. Please export the presentation as a PowerPoint file for upload, and be sure to preview the final presentation in the onsite Speaker Ready Room. If the onsite technicians are unable to resolve any issues, at WORLDSymposium’s discretion, presenters may be allowed to present from their own Mac. If so, be sure to bring a VGA / DVI adapter to the event.

Prezi files are currently unsupported for upload. Please ask for assistance in the Speaker Ready Room.

Video and Audio File Support

Please see this article for file formats supported within PowerPoint.

Please consider compressing videos. If PowerPoint is authored as a PPTX, there are tools within PowerPoint to do this automatically. Instructions are found here.

If the presenter will be converting or authoring videos, WORLDSymposium recommends H.264 encoding at less than a 5Mbps bitrate for best performance. Resolutions in the meeting room will be 1280×720 for 16:9 presentations. A 1080p, maximum bit rate encoding will bloat the size of the presentation with no visual improvement and may actually hurt performance.

If the presenter plans to play a DVD as part of the presentation, please notify a technician in the Speaker Ready Room so arrangements can be made for assistance.

Considerations for custom fonts

WORLDSymposium only supplies fonts that are included with Office 2013. For a list, see this article. If a speaker needs a specialized font, it should be embedded into the PowerPoint presentation. Some licensed fonts may not embed and should be replaced with a font included with Office. Click here for an explanation of this process.

Any Links to Web Pages?

Meeting Room computers are not connected to the Internet. Links to web pages will not function and may cause issues if clicked accidentally during a presentation. WORLDSymposium strongly recommends removing all internet links from presentations.

Before You Depart, Backup

Please bring a copy of the approved presentation to the meeting on a USB or CD-ROM. While PowerPoint 2013 and later will embed movies by default, bring a copy of the videos also, just in case. Not all prior versions of PowerPoint will embed movies. It is a good practice to keep a second copy of the presentation and movies on-hand.

Arriving At Your Meeting

Speakers must check-in at the Speaker Ready Room at least 24 hours prior to their scheduled presentation. No changes will be allowed within 12 hours of the presentation. No exceptions. The computers in the Speaker Ready Room will be configured with hardware and software exactly like the ones in the meeting room. It is imperative that each speaker review their presentation in the Speaker Ready Room. This is where onsite technicians can help resolve any compatibility or formatting issues and explain the in-room setup.

Giving Your Presentation

Please arrive at the speaker’s designated meeting room 30 minutes before the start of the session. The AV technician will provide speakers with a lapel microphone, and direct speakers to a seat at the front of the meeting room in the speaker waiting area. At the lectern there will be a monitor set in front of speakers where they can follow their presentation. The co-chairs are responsible for pulling up the presentation title slide as speakers approach the stage. At the end of the presentation, the display will return to the list of presenters.

Thank You!

By following the guidelines above, we are confident that Freeman Presentation Management will ease the process of delivering your presentation. Should you have any questions not addressed in this document, please feel free to email presentation support at: support@nullsessionupload.com.